Re-analyzing Documents

Sometimes you need to run AI analysis again on documents that have already been analyzed. This guide covers when to re-analyze and how the process works.

When to Re-analyze

Common Reasons

Scenario	Why Re-analyze
Document updated	Major revisions to policy or procedure
Framework added	New framework enabled after initial upload
Analysis failed	Previous analysis didn't complete
AI improvements	Platform updates improved analysis
New requirements	Regulatory changes affect interpretation

Indicators You Should Re-analyze

Document has been significantly revised
Gaps seem outdated or irrelevant
You enabled new compliance frameworks
Support recommended re-analysis
Analysis shows as "Failed" status

Minor edits (typos, formatting) don't require re-analysis. Only re-analyze when content materially changes.

How to Re-analyze

Single Document

Open the Document

Click the document in your Documents list.

Click "Re-analyze"

Find the button in the document actions menu (⋮) or header.

Confirm

A dialog asks you to confirm. Click "Re-analyze" to proceed.

Wait for Completion

Analysis runs in the background. You'll be notified when complete.

Bulk Re-analysis

Re-analyze multiple documents:

Select documents using checkboxes
Click "Bulk Actions"
Choose "Re-analyze"
Confirm the action
All selected documents are queued for analysis

What Happens During Re-analysis

Analysis Process

Document re-parsed - Content is read again
New analysis runs - AI reviews against current frameworks
Gaps updated - New gaps identified, resolved gaps may reopen
Results saved - New analysis replaces previous

Gap Handling

Previous Status	What Happens
Open gaps	Re-evaluated; may remain or close
Resolved gaps	Reopened if issue persists in new analysis
Accepted gaps	Remain accepted unless manually changed
In Progress	Status preserved; analysis notes updated

Re-analysis may reopen gaps you previously resolved if the underlying issue still exists in the document.

Before Re-analyzing

Prepare Your Document

If re-analyzing due to updates:

Upload the new version as a new document, OR
Replace the file if the platform supports it

Consider the Impact

Re-analysis may:

Change gap counts
Affect compliance scores
Reopen resolved gaps
Create new gaps

Back Up Your Work

If you have important notes on existing gaps:

Export gap data before re-analysis
Document resolution notes elsewhere
Take screenshots if needed

Re-analysis vs. New Upload

Approach	When to Use	Pros	Cons
Re-analyze	Minor updates, same file	Preserves history, existing gap links	May reopen gaps
New Upload	Major revision, new version	Clean analysis	Loses gap history, creates duplicates

Recommendation

Same document, small changes: Re-analyze
Complete rewrite or new version: Upload new, archive old
Failed analysis: Re-analyze
New frameworks added: Re-analyze

Failed Analysis Recovery

Why Analysis Fails

Cause	Solution
Scanned PDF (image-based)	Convert to text-based PDF or use OCR
Corrupted file	Re-export and upload clean version
Password protection	Remove protection before upload
Unsupported encoding	Save as UTF-8 or standard encoding
Server timeout	Try again later; contact support if persistent

Recovering Failed Documents

Check Error Message

Open the document to see the failure reason.

Address the Issue

Fix the underlying problem (file format, quality, etc.).

Try Re-analysis

Click "Re-analyze" to attempt again.

If Still Failing

Delete and upload a fixed version of the file.

Scanned Document Issues

The Problem

Scanned PDFs contain images of text, not actual text. AI cannot read image content.

Solutions

Option	How
OCR the PDF	Use Adobe Acrobat, or free tools like OCRmyPDF
Get source file	Request the original Word or text file
Recreate	Type or paste content into a new document
Screenshot to text	Use OCR tools to extract text

Checking If PDF Is Scanned

Open the PDF
Try to select/highlight text
If you can't select text, it's scanned

Framework Changes and Re-analysis

New Framework Enabled

After enabling a new framework:

Existing documents aren't automatically re-analyzed
Re-analyze key documents against new framework
Or let new uploads be analyzed against all frameworks

Framework Disabled

If you disable a framework:

Existing gaps remain but are hidden
Re-analysis won't check against disabled frameworks
Re-enable to see those gaps again

Analysis History

Each document maintains history:

Information	What It Shows
Analysis date	When each analysis ran
Gap changes	Gaps added, removed, or changed
Framework coverage	Which frameworks were analyzed
Confidence changes	How confidence scores evolved

Viewing History

Open the document
Go to the "History" tab
See all analysis runs
Compare results between runs

Scheduling Re-analysis

Periodic Review

Consider re-analyzing documents:

After major policy updates
Annually for all documents
Before audits
After regulatory changes

No Automatic Re-analysis

PartnerAlly doesn't automatically re-analyze documents. You control when analysis runs.

Set a reminder to review document freshness quarterly. Re-analyze documents that are over a year old or have been updated.

Common Questions

Will re-analysis lose my resolved gaps?

It depends. If the re-analysis still identifies the issue, the gap may reopen. If the document now addresses the control, the gap stays resolved.

How often should I re-analyze?

Only when content changes or new frameworks are added. Annual review is a good practice.

Can I cancel a running re-analysis?

No. Once started, analysis runs to completion. It typically takes only a few minutes.

Does re-analysis cost anything extra?

No. Re-analysis is included in your subscription.

Next Steps

AI Analysis - Understand analysis results
Uploading Documents - Add new documents
Compliance Gaps - Review updated gaps

Re-analyzing Documents

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